Upload a PDF or scanned invoice and InvoicesOCR pulls the vendor, invoice number, dates, amounts, and line items into a clean CSV you can arrange for the BILL import. Stop keying supplier bills into Bill.com one field at a time.
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BILL imports vendors and bills from a CSV file, but it cannot read your PDFs into that file. Someone still has to open each supplier invoice and type the vendor, invoice number, dates, amounts, and line items into the import columns. For a historical load or a migration, that typing is the whole job.
Every PDF or scanned invoice has to be read and keyed into the Bill.com import columns before the file will load.
Typing full line-item tables is tedious, so people enter a single amount and lose the per-line detail BILL could hold.
A blank required field, a wrong date format, or a currency symbol in an amount makes the BILL import reject the file.
A few bills are quick to key; a quarter of historical invoices to migrate into Bill.com turns into days of data entry.
InvoicesOCR reads each invoice for you and returns the data as a clean CSV. You arrange those columns to match the Bill.com import template, then upload the file in BILL. The reading and retyping step is gone, so a bulk or historical bill load takes minutes instead of days.
PDFs, scans, and phone photos from any vendor, with no per-supplier template to build.
Description, quantity, unit price, and amount for every line, so your BILL bills keep their detail.
Download a clean CSV you can map to the Bill.com import columns, including vendor, dates, and amounts.
Process a stack of invoices at once and build one import file instead of keying them individually.
Amounts come through as plain numbers without currency symbols, which is what BILL needs to import without errors.
Files are encrypted and deleted automatically after processing, so vendor data does not linger.
From a supplier PDF to a Bill.com import file in about a minute per batch.
Drag in PDF, JPG, PNG, or scanned invoices, one at a time or as a batch.
Tip: Multi-page PDFs are supported.
InvoicesOCR reads vendor, invoice number, dates, amounts, and line items and returns a structured CSV.
Line up the columns with the Bill.com import template, then upload the file in BILL under the Import records and transactions option.
Tip: Make sure each vendor already exists in BILL and use one row per line item.
US businesses and the AP people who run accounts payable in BILL without hours of manual entry.
Turn a pile of supplier invoices into one clean Bill.com import file.
Load client or company bills into BILL in batches instead of typing each one.
Move historical bills into Bill.com from PDFs without rekeying every record.
Standardize how the team gets client invoices into Bill.com.
Last updated June 2026
BILL imports records and transactions from a CSV file when you are loading data that is not coming through a direct accounting sync. You map your columns to the Bill.com import fields once, and from then on you reuse that layout. The vendor on each bill has to already exist in BILL, so import or create your vendor list first, then import the bills against those vendors. Amounts must be plain numbers, dates have to match the expected format, and required fields cannot be left blank, because on an update a blank cell can clear the value that was already there.
That reading-and-typing gap is exactly what InvoicesOCR fills. It reads each PDF or scanned invoice and gives you the vendor name, invoice number, invoice date, due date, amount, and the full line-item detail as columns in a CSV. You arrange those columns to match the Bill.com template once, then reuse that layout for every future batch. Because the values come out clean, the file loads without the formatting errors that usually send you back to fix a spreadsheet.
When a bill has more than one line, BILL expects each line item to appear as its own row in the import file, sharing the same bill header details. InvoicesOCR captures every line from the invoice, so a three-line vendor bill becomes three rows tied to one invoice number rather than a single lumped total. That keeps your accounts payable detail intact for coding, approvals, and reporting inside BILL.
BILL can capture forward-flowing invoices through its inbox and email, which works well for day-to-day bills. The CSV import is the better path when you have volume to move at once: a migration, a historical backlog, or invoices arriving from a system that does not connect to BILL. For those, a structured CSV beats forwarding documents one by one. If you also keep books in QuickBooks, the same extracted file maps to a QuickBooks import too.
One caution from BILL: if you sync BILL with an accounting system, avoid importing records by CSV that already exist on the accounting side, since duplicate records can cause sync errors. Import by CSV the records that are not already in that system, and let the sync handle the rest.
Most teams on BILL are smaller AP shops where one or two people handle every bill. If that describes you, invoice processing software for small business walks through the lean AP workflow, invoice converter for bookkeepers covers client work, and eliminate manual invoice data entry explains how capturing the data once removes the keying that slows month end.
You import bills into BILL from a CSV file using its import records and transactions feature. You map your columns to the Bill.com import fields, make sure each vendor already exists, and upload the file. BILL does not read PDFs, so InvoicesOCR extracts the data from your PDF or scanned invoices into a CSV you arrange to match that import.
Yes. BILL imports vendors and bills from a CSV when the data is not coming through a direct accounting sync. InvoicesOCR reads each supplier invoice and returns a CSV with vendor, invoice number, dates, amounts, and line items, so you map the columns to the Bill.com template once and upload the file instead of typing each bill.
BILL can capture some incoming invoices through its inbox and email for day-to-day AP, but its CSV import does not read PDFs into the file. For a bulk load, a migration, or a backlog, you need the invoice data as structured columns first. InvoicesOCR turns your PDF and scanned invoices into that import-ready CSV.
Yes. You can load many bills into BILL at once by putting them in a single CSV import file. InvoicesOCR processes a whole stack of invoices together and builds one structured file, so a historical backlog or a month of supplier bills becomes a single Bill.com import rather than dozens of manual entries.
Bill.com needs a CSV whose columns map to its bill import fields. Use plain numbers for amounts with no currency symbol, keep dates in the expected format, and do not leave required fields blank, since a blank cell can clear an existing value on update. InvoicesOCR returns values in that clean form so the import does not error out.
Yes. The vendor on each bill must already exist in BILL, so import or create your vendor list first and then import the bills against those vendors. InvoicesOCR captures the vendor name from each invoice, which makes it easy to build the vendor list and match bills to the right vendor on import.
BILL expects each line item to be its own row in the import file, all sharing the same bill header. InvoicesOCR captures every line from the invoice, so a multi-line vendor bill becomes one row per line tied to a single invoice number, keeping your accounts payable detail intact for coding and reporting.
Most Bill.com import failures come from the file: a missing required field, a vendor that does not exist yet, a date in the wrong format, or a currency symbol inside an amount. BILL lets you download an error report, fix the rows, and retry. InvoicesOCR returns clean numeric amounts and the standard fields, which removes the most common reasons an import is rejected.
InvoicesOCR produces a Bill.com-ready CSV that you import into BILL, rather than pushing data through an API for you. That keeps you in control of how each batch is reviewed and loaded, and it works the same way for QuickBooks, Xero, NetSuite, and Sage imports.
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