Import Invoices Into Xero From PDFs and in Bulk
Jun 24, 2026
Xero can't read a PDF invoice on its own. Here is how to import invoices into Xero by CSV: PDF supplier bills, line items, and bulk imports.
Read more →Drop in a PDF or a phone photo of an invoice. You get back a spreadsheet with line items, tax, totals and vendor details already in columns, ready for Excel, CSV or QuickBooks.
Upload your receipts and invoices
Drop files here or click to upload
Up to 50 files
Free to try, no account needed to start
Uploading...
Columns you get back
Every line item, subtotal, tax figure and vendor field lands in its own spreadsheet column, captured exactly as it appears on the page. From a raw invoice to a finished spreadsheet, this is the whole workflow.
Drop in one invoice or a whole batch, PDFs and images from any supplier, no templates to configure.
The AI parses each page, line items, totals, tax, vendor details, invoice numbers, and due dates all come out structured.
Push the results straight to Excel, CSV, or your accounting platform, already mapped and ready to import.
Invoices carry sensitive numbers. We encrypt them in transit and at rest, lock down who can see them, and delete them the moment you say so.
TLS 1.2+ on every upload and AES-256 storage for each invoice and export, no exceptions.
Role-based permissions and a complete audit log track every invoice that moves through your account.
SSO/SAML and signed DPAs and BAAs are available on Enterprise.
All-purpose converters guess at where the numbers are. InvoicesOCR was trained on invoices alone, it knows line items, tax breakdowns, and the thousand little ways vendor templates differ.
Purpose-built invoice models shrug off blurry scans, multi-page documents, and supplier layouts they have never seen before.
Vendor, invoice number, line items, tax, total, due date, the same columns in the same order, whatever the source document looked like.
Encryption at every step.
One click turns your extracted invoices into a categorized spend report. The AI groups every line item by vendor, category, and cost center, so the full picture is there before you touch a pivot table.
Each line item is read and filed under the right bucket, materials, services, software, travel, and the rest, automatically.
Tell the AI what you want: group by supplier, flag the big-ticket items, separate CAPEX from OPEX, catch duplicates, or run whatever cut you need.
Roll invoices from dozens of suppliers into a single report and see total spend across any week, quarter, or year.
Download the categorized report as an Excel file with every transaction itemized under its category.
It uses AI to read your PDF or scanned invoices and pull out the structured fields, line items, totals, tax, vendor name, invoice number, due date, then hands them back as Excel (XLSX) or CSV that drops straight into your accounting system.
Excel (XLSX), CSV, JSON, and QuickBooks. Need to clear a big batch? Bulk export handles many invoices in a single download.
Yes. It is tuned for photographed, scanned, and multi-page invoices, even low-resolution images and vendor layouts it has never encountered.
Uploads travel over encrypted connections and are stored encrypted at rest. You stay in control and can delete your data at any time.
A digital PDF can be copied from. A scan or a phone snapshot cannot, and that is the case OCR exists for. Both go into the same upload box here.
Every line item lands in its own row with quantity, unit price, and amount beside it, plus tax, totals, vendor, invoice number, and dates as separate fields.
Invoices reach us over an encrypted connection, are visible only inside your own account, and can be deleted from your history whenever you decide.
Drop in a PDF or photo and get a clean Excel, CSV, or QuickBooks file in seconds. Free to try, no account needed to start.
Jun 24, 2026
Xero can't read a PDF invoice on its own. Here is how to import invoices into Xero by CSV: PDF supplier bills, line items, and bulk imports.
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