Stop keying client invoices line by line. Upload a PDF or scanned bill and download a clean Excel file in seconds, with vendor, invoice number, dates, line items, tax, and totals ready to import into QuickBooks Online or Xero.
Upload your receipts and invoices
Drop files here or click to upload
Up to 50 files
Free to try, no account needed to start
Uploading...
Bookkeepers live in other people's paperwork. A single client can send a hundred supplier bills a month as PDFs, scans, and phone photos, and every one has to be keyed into the books accurately. Multiply that across your client roster and data entry quietly eats the hours you should be spending on review and advisory work.
Hand-typing one invoice takes 3 to 5 minutes. A bookkeeper handling 250 vendor invoices a month for a single client can spend the better part of a workday just on transcription, before a single transaction is reviewed.
Manual entry carries a typo rate of up to 4%. A transposed amount sits quietly in the ledger until the bank reconciliation will not balance, and then you burn an afternoon hunting for it.
One client emails tidy PDFs, another photographs crumpled receipts, a third forwards supplier statements. Keeping a consistent spreadsheet across all of them by hand is slow and error-prone.
When you only have time to key the total, you lose the per-line detail needed to code each item to the right expense account, which is exactly the detail a clean set of books depends on.
InvoicesOCR reads each client invoice the way you would and writes the result straight into a structured spreadsheet you can import. No templates, no macros, no copy and paste, and no per-client setup.
Every invoice comes back as a clean XLSX or CSV with consistent columns for vendor, invoice number, date, due date, line items, quantity, unit price, tax, and total, so it imports into QuickBooks Online or Xero without cleanup.
Each line on the bill comes through as its own row, so you can code items to the right accounts and keep the detail your clients' books need, not just a lump-sum total.
The AI adapts to each supplier layout automatically. A photographed receipt and a digital PDF both end up in the same tidy spreadsheet, so your output stays consistent across the whole client roster.
Drop in a bill and the data is ready in under ten seconds. A stack that used to take a morning of keying is done while you finish your coffee.
From a supplier PDF to a QuickBooks-ready spreadsheet in under a minute.
Drag in a PDF, scan, or photo. Upload one bill or batch a whole client's month, including multi-page invoices and statements.
Tip: Batch upload lets you clear a client's entire month of bills in one pass.
The converter identifies vendor, invoice number, invoice and due dates, each line item with quantity and unit price, subtotal, tax, and total, with no template to build for each new supplier.
Download a clean XLSX or CSV with consistent headers, review it against the source, then import into QuickBooks Online, Xero, or your client's working papers.
Whether you run a solo practice or a bookkeeping firm with dozens of clients, the converter fits the high-volume data entry that piles up every month.
Take on more clients without taking on more keying. Convert each client's bills to a spreadsheet and import them in minutes.
Give your team one consistent workflow so output looks the same no matter who processes the client, and onboarding a new bookkeeper is faster.
Turn a shoebox of supplier PDFs and photographed receipts into clean, codeable rows ready for QuickBooks Online or Xero.
Clear a backlog of months of unentered invoices fast when you take on a behind client, instead of keying a year of bills by hand.
Bookkeeping is volume work. The numbers themselves are rarely hard; getting them off a pile of PDFs, scans, and phone photos and into the books accurately is the part that takes all day. Excel sits in the middle of that workflow for most bookkeepers, because a spreadsheet you can sort, total, and tie out is the easiest staging ground before data lands in QuickBooks Online or Xero. The converter closes the gap between the document and the spreadsheet: you upload the invoice, and the structured data comes back ready to import.
Because the tool reads both digital PDFs and scanned or photographed bills, every client format ends up in the same clean layout. Each invoice becomes a set of header fields (vendor, invoice number, dates, tax, total) plus one row per line item, which is exactly the structure you need to code transactions and reconcile cleanly.
The output is a real .xlsx or .csv with predictable headers, not a screenshot or a flat text dump. That matters because QuickBooks Online, Xero, and the third-party import tools bookkeepers rely on accept spreadsheet imports as long as the columns are consistent. Run a whole client batch and every invoice comes out in the same column order, so you map it once and reuse that mapping. For the export side, see our invoice PDF to Excel converter, and the convert invoices to QuickBooks guide walks through the import step by step.
Recording only the invoice total is fast, but it throws away the information that makes a set of books useful. With every line captured as its own row, you can code each item to the right expense account, support job costing, and keep clean records that hold up at year end. The invoice line-item extraction page covers how that detail is pulled, and invoice OCR software explains the underlying engine.
On clean, typed invoices the converter reads standard fields with 99%+ accuracy. Scans and photos read well too, though faint print or odd layouts are worth a quick glance before you post. The workflow is built around review: you get the spreadsheet, you check the totals against the source, then you import. For a bookkeeper, that is both faster and safer than keying every figure, and it keeps you in control of what reaches each client's ledger. If you also process expense receipts for clients, our sister tool receipt OCR for receipts handles those the same way.
Most bookkeepers now use an AI converter instead of retyping. You upload the PDF or scanned bill, the tool extracts every field and line item, and you download a clean XLSX or CSV you can review and import into QuickBooks Online or Xero. It turns a multi-minute keying job into a few seconds per invoice.
Run each client invoice through the converter rather than typing it. The AI reads vendor, invoice number, dates, line items, tax, and total into consistent spreadsheet columns, so you go straight from a supplier PDF to an import-ready file. You review the output and import it, which removes the slow part of bookkeeping data entry while keeping you in control.
Yes. The output uses consistent headers that QuickBooks Online, Xero, and common third-party import tools accept for spreadsheet imports. You map the columns once and reuse that mapping for every client batch, or paste the data into your working papers. No API or integration setup is required.
Yes. Batch upload lets you process a full month of a client's supplier bills in one pass and download the results together. Every invoice comes out in the same column layout, which makes consolidating and importing the batch fast and consistent.
Upload the scan or phone photo the same way you would a digital PDF. The OCR layer reads the printed text and the AI maps it to fields, so scanned and image-based invoices export to Excel just like native PDFs. Clearer images give the best accuracy.
Yes. Each line on the invoice comes through as its own row showing description, quantity, unit price, and line amount, alongside the header fields. That line-level detail lets you code each item to the correct expense account instead of recording a single lump sum.
On clean, typed invoices the converter reads standard fields with 99%+ accuracy. The workflow keeps a human in the loop: you review the spreadsheet against the source before importing, so you sign off on what reaches each client's ledger. That is both faster and less error-prone than full manual entry.
Files are encrypted in transit with bank-grade TLS and encrypted at rest, and they are deleted on demand with no permanent storage. For client financial documents, that matters; review your engagement terms, but the tool is built so invoices are processed and not retained.
The core tool for turning any PDF invoice into a spreadsheet.
Import client invoices into Xero from a clean spreadsheet.
The same converter framed for accounting teams.
Capture every line as its own row for coding and matching.
Z tej samej rodziny narzędzi
