Upload a PDF or scanned supplier invoice and InvoicesOCR pulls the payee, invoice number, dates, amounts, and line items into a clean CSV you can map to Tipalti's digital bills file. Stop keying supplier invoices into the Tipalti import template one field at a time.
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Tipalti loads bills from a CSV digital bills file you upload through the Tipalti Hub, but it cannot read your PDFs into that file. Someone still has to open each supplier invoice and type the payee, dates, amounts, expense account, and line items into the template. That keying step is where the hours go on high-volume payables.
Each PDF or scanned invoice has to be read and keyed into the Tipalti bills file columns before it will upload.
Typing each description, quantity, and amount is tedious, so people enter a single total and lose the bill-line detail Tipalti can hold.
A missing required field, a mismatched payee, or a wrong amount format makes the Tipalti upload reject the file.
A few bills is fine; a stack of fifty turns building the Tipalti import file into an evening of typing.
InvoicesOCR reads each invoice for you and returns structured data as a clean CSV. You map those columns to Tipalti's digital bills file once, then upload the file through the Tipalti Hub. The reading and retyping step is gone.
PDFs, scans, and phone photos from any supplier, with no per-vendor template to build first.
Description, quantity, and amount for every line, so your Tipalti bills keep their detail.
Download a CSV you map to Tipalti's digital bills columns, including payee, invoice number, dates, and amounts.
Process a stack of invoices at once and build one bills file with many bills instead of keying them individually.
Amounts come through as plain numbers without currency symbols, which is what Tipalti needs to load the file without errors.
Files are encrypted and deleted automatically after processing, so supplier data does not linger.
From a supplier PDF to a Tipalti bills file in about a minute per batch.
Drag in PDF, JPG, PNG, or scanned invoices, one at a time or as a batch.
Tip: Multi-page PDFs are supported.
InvoicesOCR reads the payee, invoice number, invoice date, due date, amounts, and line items and returns a clean CSV.
Download Tipalti's sample digital bills file, map your CSV columns to it, then upload the file through the Tipalti Hub. You can include many bills in one file and upload one file at a time.
Tip: Keep currency symbols out of amounts and include any required expense account field so the upload is not rejected.
US finance and accounts payable teams on Tipalti who process supplier bills and mass payments without hours of manual entry.
Turn the supplier invoice pile into one clean Tipalti digital bills file.
Keep high-volume payables moving without keying each bill into the import template.
Standardize how received invoices get into a client's Tipalti payables.
Backfill or batch-load bills before a Tipalti payment run instead of one at a time.
Last updated June 2026
Tipalti loads bills from a CSV digital bills file, not from a PDF. You download the sample bills file, clear the example rows, and enter your own data, then upload the file through the Tipalti Hub. You can include many bills in a single file, but you upload one file at a time. The file maps to fields like the payee, invoice number, invoice date, due date, amount, and the expense account that gets debited. If your account has bill coding preferences enabled with the Tipalti bills or self-billing with payee approval flow, the expense account field and any list custom fields marked mandatory for approvers must be in the file or the upload fails.
That mapping step is exactly the gap InvoicesOCR fills. It reads each PDF or scanned invoice and returns the payee, invoice number, invoice date, due date, subtotal, tax, total, and the full line-item detail as columns in a clean CSV. You line those columns up with Tipalti's digital bills file once, then reuse the layout for every future batch. Keep amounts as plain numbers without currency symbols so the file loads without errors.
A bill with several lines is represented as separate bill lines in the file: discounts and delivery costs go in as their own lines rather than being folded into one amount, and each line carries its own description and amount under the same bill. The payee should already exist in Tipalti so the imported bill matches an onboarded vendor record. InvoicesOCR captures the payee name and invoice details from each document, which makes lining the file up with your Tipalti payees straightforward.
Tipalti can also capture some invoices through its own email and OCR intake for forward AP. InvoicesOCR is most useful when you need to backfill a stack of older bills, handle layouts the built-in capture misses, or build one clean import file on your own schedule. Run a different system alongside Tipalti? The same extracted CSV also produces a QuickBooks, Xero, or NetSuite ready file, so the reading work is done once no matter where the bills are loaded.
Tipalti tends to sit in finance orgs that care about control and visibility. For the leadership view of what structured invoice data unlocks, see invoice extraction for CFOs. To stop the discrepancies that hold up vendor payments, resolve vendor payment disputes covers the matching and audit-trail data that prevents them, and procurement teams can pair it with invoice processing for procurement managers.
"We backfill supplier bills into Tipalti in batches now. The reading and typing that used to eat an afternoon is a one-minute extract and a single bills file."
You import bills into Tipalti from a CSV digital bills file uploaded through the Tipalti Hub. Download the sample bills file, enter your bill data, and upload it. Tipalti does not read PDFs, so InvoicesOCR extracts the payee, dates, amounts, and line items from your invoices into a CSV you map to that file.
Yes. Tipalti imports bills from a CSV digital bills file, and you can include many bills in one file. InvoicesOCR reads each supplier invoice and returns a CSV with the payee, invoice number, dates, amounts, and line items, so you map the columns to Tipalti's file and upload instead of typing each bill by hand.
Yes. You can load many bills into Tipalti at once by including them in a single digital bills CSV file, uploaded one file at a time through the Hub. InvoicesOCR processes a batch of invoices together and builds one structured file, so a month-end stack of supplier bills becomes a single Tipalti upload rather than dozens of manual entries.
Tipalti needs a CSV digital bills file whose columns map to its bill fields, such as payee, invoice number, invoice date, due date, amount, and the expense account. Keep amounts as plain numbers without currency symbols, and put discounts and delivery costs in as separate bill lines. InvoicesOCR returns values in that clean, import-safe form.
Upload the PDF to InvoicesOCR and it extracts the payee, invoice number, dates, amounts, and line items into a CSV. Map those columns to Tipalti's digital bills file, then upload the file through the Tipalti Hub. This replaces opening the PDF and retyping every field into the import template.
Yes, in most cases. The payee should already be onboarded in Tipalti so the imported bill matches an existing vendor record and can be paid. InvoicesOCR captures the payee name and invoice details from each document, which makes lining the bills file up with your Tipalti payees straightforward.
Most Tipalti upload failures come from a missing required field, an amount with a currency symbol, a payee that is not onboarded, or a mandatory expense account or custom field left out when bill coding preferences are enabled. Let InvoicesOCR return clean numeric amounts and standard fields, and include the required columns, which removes the most common reasons a file is rejected.
Tipalti can capture some invoices through its own email and OCR intake for forward accounts payable. InvoicesOCR is most useful when you need to backfill older bills in bulk, handle layouts the built-in capture misses, or build one clean digital bills file on your own schedule, all as a CSV that maps to the Tipalti import.
InvoicesOCR produces a Tipalti-ready CSV digital bills file that you upload through the Tipalti Hub, rather than pushing data into Tipalti for you. That keeps you in control of how each batch is mapped and reviewed before upload, and the same CSV also works for QuickBooks, Xero, and NetSuite imports.
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