Upload a PDF or scanned invoice and InvoicesOCR pulls the vendor, document number, dates, tax, totals, and line items into a clean spreadsheet you can map to the SAP Business One Data Transfer Workbench A/P invoice templates. Stop retyping supplier invoices into SAP Business One by hand.
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SAP Business One records each supplier invoice as an A/P invoice, but the system does not read your PDFs. Someone still has to open every invoice and key the vendor, dates, amounts, tax, and each line into the A/P invoice screen or into a Data Transfer Workbench template. That manual step is where the hours go.
Each PDF or scanned invoice has to be read and keyed into the A/P invoice fields, or into the DTW header and line templates, one value at a time.
Typing a full line-item table into the document rows is tedious, so people post a single total and lose detail SAP Business One could have held against each item or G/L account.
A wrong date format, a missing card code, an unmapped column, or a currency symbol inside an amount makes the Data Transfer Workbench import fail with row errors.
A few invoices are manageable; a stack of fifty supplier invoices at month end turns A/P posting in SAP Business One into an evening of data entry.
InvoicesOCR reads the invoice for you and returns structured data as Excel or CSV. You arrange those columns to match the Data Transfer Workbench A/P invoice templates, the document header and the document lines, then run the import in DTW. The reading and typing step is gone.
PDFs, scans, and phone photos from any vendor, with no template to build per supplier.
Vendor and document totals for the header, plus description, quantity, unit price, and amount for every line, ready for the DTW document and document-lines files.
Download a clean spreadsheet you can map to the SAP Business One import templates and save as CSV, the format DTW reads.
Process a stack of invoices at once and build one import file instead of keying them individually.
Amounts come through as plain numbers without currency symbols, and dates in a consistent format, which is what DTW needs to import without row errors.
Files are encrypted and deleted automatically after processing, so supplier data does not linger.
From a supplier PDF to a Data Transfer Workbench import file in about a minute per batch.
Drag in PDF, JPG, PNG, or scanned invoices, one at a time or as a batch.
Tip: Multi-page PDFs are supported.
InvoicesOCR reads vendor, document number, dates, tax, totals, and line items and returns Excel or CSV.
Line up the columns with the SAP Business One A/P invoice header and lines templates, save as CSV, then run the import in the Data Transfer Workbench.
Tip: Keep a consistent date format and leave out currency symbols so the DTW import succeeds.
US businesses on SAP Business One and the people who keep A/P posting accurate without hours of manual entry.
Load supplier invoices as A/P invoices in batches instead of typing each one.
Turn the supplier invoice pile into one clean DTW import file.
Give clients a repeatable way to get invoice data into the DTW templates.
Standardize how the team gets vendor invoices into SAP Business One.
Last updated June 2026
SAP Business One does not import a PDF directly. The standard way to bring supplier invoices in is the Data Transfer Workbench (DTW), which reads Excel-based templates saved as CSV. Each document type has two templates: one for the document header, with the vendor card code, posting and document dates, and totals, and one for the document lines, with the description, quantity, unit price, tax code, and amount for each row. A key column links the line rows back to their header. You map your columns to the template fields once, then DTW posts the rows as A/P invoices.
That is exactly the gap InvoicesOCR fills. It reads each PDF or scanned invoice and gives you the vendor, document number, posting date, due date, tax, total, and the full line-item detail as columns in Excel or CSV. You arrange those columns to match the DTW header and lines templates once, then reuse that layout for every future batch. Because the values come out clean, as plain numbers and consistent dates, the import does not stall on the formatting errors that DTW rejects.
An A/P invoice records a supplier bill you owe and posts the vendor liability and the expense or inventory accounts. An A/R invoice is the sales invoice you issue to a customer. Most teams converting received invoices are loading A/P invoices, and that is the document the extracted spreadsheet is built for. Capturing line items rather than a single lump total means your SAP Business One records keep the detail you need for G/L distribution, tax, and reconciliation.
Already on a different system as well? The same extracted spreadsheet also produces a NetSuite vendor bill import or a Xero bill import from the same data.
Many SAP Business One sites run discrete or process manufacturing, where supplier bills carry long part-level detail. If that is you, invoice extraction for manufacturing covers capturing raw-material and component lines for three-way matching, while invoice processing for procurement managers shows how the same data flags price variance against your POs. Finance leaders can see the spend-visibility angle on the invoice extraction for CFOs page.
You import invoices into SAP Business One with the Data Transfer Workbench, which reads Excel templates saved as CSV. You fill a document-header template and a document-lines template, map the columns, and run the import to post A/P invoices. SAP Business One does not read PDFs, so InvoicesOCR extracts the data from your PDF or scanned invoices into a spreadsheet you arrange to match those templates.
An A/P invoice in SAP Business One is the document that records a supplier bill. Posting it creates the vendor liability and the related expense or inventory entries, and it carries the header details plus the line items. It is the document most teams use when bringing received supplier invoices into the system.
Yes. You prepare the data in Excel, save it as CSV, and import it through the Data Transfer Workbench. InvoicesOCR reads each supplier invoice and returns an Excel or CSV file with the vendor, dates, amounts, tax, and line items, so you map the columns to the A/P invoice templates and import a batch instead of typing each invoice by hand.
The Data Transfer Workbench imports invoices from CSV templates: one for the document header and one for the document lines, linked by a key column. You map your spreadsheet columns to the template fields, run the import, and DTW posts the rows as A/P invoices, reporting any rows that error out so you can fix and rerun them.
No. SAP Business One does not extract data from a PDF or scanned invoice on its own; it needs structured data in its import templates. InvoicesOCR fills that gap by reading the PDF and returning the vendor, dates, totals, and line items as a clean spreadsheet you import through the Data Transfer Workbench.
Yes. The Data Transfer Workbench is built to import many records at once from a single set of CSV files. InvoicesOCR processes a batch of invoices together and builds one structured spreadsheet, so a month-end stack of supplier invoices becomes one DTW import rather than dozens of manual A/P invoice entries.
An A/P invoice records a supplier bill you owe and posts to accounts payable, while an A/R invoice is the sales invoice you send a customer and posts to accounts receivable. Converting received invoices means loading A/P invoices, which is what the InvoicesOCR output is structured for.
InvoicesOCR produces a Data Transfer Workbench-ready Excel or CSV file that you import into SAP Business One, rather than posting through the Service Layer or DI API for you. That keeps you in control of how each batch is reviewed and loaded, and the same output also works for NetSuite, Xero, and QuickBooks imports.
Turn PDF invoices into formatted Excel spreadsheets.
Build a NetSuite vendor bill import from the same data.
Keep complete line-item detail in your books.
The full tool that reads any invoice layout.
